CyberDoc is operated by Cintelis Pty Ltd (ABN to be confirmed), an Australian company. In this policy, "we", "us", and "our" refer to Cintelis Pty Ltd.
For privacy inquiries, contact us at: [email protected]
We collect the following personal information:
| Data Type | Purpose | Retention |
|---|---|---|
| Name, email, phone, company | Identify you for your report and follow-up | 90 days (scan record) / CRM retention per CRM policy |
| IP address | Geo-location for admin analytics, consent audit trail | 90 days (scan record) / 1 year (consent log) |
| Browser fingerprint data (canvas, WebGL, screen, fonts, plugins) | Browser penetration test — assessing your trackability | 90 days |
| WebRTC IP leak results | Detecting if your real IP is exposed | 90 days |
| GP check-up answers | Assessing your cybersecurity hygiene practices | 90 days |
| Deep scan results (port scans, TLS, DNS, headers) | Server-side security assessment of your specified domain | 90 days |
| Voice conversation transcripts | Record of AI consultation for your reference | 6 months |
| Device/browser info (user agent) | Consent audit trail | 1 year |
| Geo-location (country, city, approximate coordinates) | Admin analytics, report context | 90 days |
We collect and use your personal information for the following purposes under Australian Privacy Principle 6:
By submitting the intake form, you consent to the collection and use of your personal information as described in this policy.
For the browser penetration test, we obtain explicit, separate consent before running any scans. This consent is recorded with your IP address and timestamp for audit purposes.
For voice consultations, your speech is processed by xAI's voice AI service. By using the voice feature, you consent to your speech being processed for real-time conversation.
You may withdraw consent at any time by contacting [email protected].
We use the following third-party services that may process your data:
| Service | Purpose | Data Shared | Location |
|---|---|---|---|
| Cloudflare | Hosting, CDN, security (Turnstile) | IP, geo, request data | Global (edge) |
| Anthropic (Claude) | AI analysis of scan results | Anonymised scan scores and findings | US |
| xAI (Grok) | Voice consultation | Speech audio, scan context | US |
| AWS (App Runner) | Server-side scanning infrastructure | Target domains for scanning | US East |
We do not sell, rent, or trade your personal information to any third party.
Under the Australian Privacy Act 1988, you have the right to:
To exercise any of these rights, email [email protected]. We will respond within 30 days.
We do not use third-party tracking cookies or advertising pixels.
The deep scan feature performs external security checks (port scanning, TLS analysis, DNS checks) against domains you specify. By entering a domain and clicking "Scan":
CyberDoc is not intended for use by individuals under 18 years of age. We do not knowingly collect personal information from children.
Your data may be processed in the United States (Anthropic, xAI, AWS) and globally (Cloudflare edge network). By using CyberDoc, you consent to this transfer under APP 8. We ensure these providers maintain security standards consistent with the Australian Privacy Principles.
In the event of a data breach likely to result in serious harm, we will notify you and the Office of the Australian Information Commissioner (OAIC) as required by the Notifiable Data Breaches scheme under Part IIIC of the Privacy Act 1988.
We may update this policy from time to time. The "Last updated" date at the top will be changed. Continued use of CyberDoc after changes constitutes acceptance of the updated policy.
For privacy questions, data access requests, or complaints:
Cintelis Pty Ltd
Email: [email protected]
Website: cintelis.ai